Administrative Assistant County Attorney's Office
Salary:
$17.
94 - $26.
92 HourlyLocation :
Chaska Government Center, MNJob Type:
Full-TimeJob Number:
02520Division:
Attorney's OfficeOpening Date:
07/28/2023Closing Date:
8/11/2023 4:
30 PM CentralJOB SUMMARY Under the direction of the Law Office Manager, the Administrative Assistant performs varied receptionist/secretarial/clerical duties in accordance with laws, regulations, policies, and procedures.
This position receives and screens calls and walk-ins, responds to inquiries, and refers to others in the department if necessary.
The Administrative Assistant receives mail and conducts initial data entry.
TYPICAL DUTIES AND RESPONSIBILITIES oPerforms first-line customer service reception duties for callers, visitors, and guests of the Attorney's Office; including answering inquiries and/or referring them to the necessary contact to ensure customer satisfaction.
oKeeps informed of Attorney schedules by assisting in maintaining in-and-out board and electronic calendars to assist in communicating attorney availability to the Courts, Law Enforcement and other interested parties.
oOrders, stocks, and distributes office supplies and materials, and facilitates repairs for equipment to ensure the office has the necessary supplies to be able to conduct business.
oReceives, stamps, logs, and distributes incoming USPS and interoffice mail to the proper division and employee to ensure accurate and timely delivery.
oResponsible for opening and updating attorney's office files by entering demographic information and other pertinent information including subsequent trial dates into the case management system and routing the open cases to the appropriate person to take additional action.
oAcknowledges when a file should be closed and updates the case management system to reflect the closure of the file and is responsible for preparing the file for electronic storage.
oPerforms other comparable duties of a like or similar nature as assigned.
MINIMUM QUALIFICATIONS oHigh school diploma or GEDoTwo (2) years paid work experience in a secretarial/clerical/administrative support role where the duties included word processing, records management, and customer relation/service responsibilities.
oDrivers license or evidence of equivalent mobility.
SCORED EXAMINATION PROCESS All applications will be screened for minimum qualifications, scored and ranked.
The highest ranked candidates meeting minimum qualifications will be recommended for the scored oral examinations (interviews).
Final selection for the position will include successful completion of oral interview(s), reference checks, and background investigation, including CJIS fingerprinting.
01 Do you have a high school diploma or GED? Yes No 02 How many years of paid experience in a secretarial/clerical/administrative support role where duties included word processing, records management, and customer relation/service responsibilities do you have? Less than two years Two years to less than three years Three years to less than four years Four years to less than five years Five or more years 03 Do you have a driver's license or evidence of equivalent mobility? Yes No 04 Do you have paid experience working in a County Attorney's Office, court services, public defender's office, or court administration? Yes No 05 Do you have paid experience working in a legal setting? Yes No 06 Please indicate if you have experience with any of the following programs.
Select all that apply.
MCAPS, MNCIS, PbK, MGA Microsoft (Word, Excel, Windows) Outlook Required Question Recommended Skills Case Management Systems Communication Customer Satisfaction Customer Service Data Entry File Manager Estimated Salary: $20 to $28 per hour based on qualifications.
$17.
94 - $26.
92 HourlyLocation :
Chaska Government Center, MNJob Type:
Full-TimeJob Number:
02520Division:
Attorney's OfficeOpening Date:
07/28/2023Closing Date:
8/11/2023 4:
30 PM CentralJOB SUMMARY Under the direction of the Law Office Manager, the Administrative Assistant performs varied receptionist/secretarial/clerical duties in accordance with laws, regulations, policies, and procedures.
This position receives and screens calls and walk-ins, responds to inquiries, and refers to others in the department if necessary.
The Administrative Assistant receives mail and conducts initial data entry.
TYPICAL DUTIES AND RESPONSIBILITIES oPerforms first-line customer service reception duties for callers, visitors, and guests of the Attorney's Office; including answering inquiries and/or referring them to the necessary contact to ensure customer satisfaction.
oKeeps informed of Attorney schedules by assisting in maintaining in-and-out board and electronic calendars to assist in communicating attorney availability to the Courts, Law Enforcement and other interested parties.
oOrders, stocks, and distributes office supplies and materials, and facilitates repairs for equipment to ensure the office has the necessary supplies to be able to conduct business.
oReceives, stamps, logs, and distributes incoming USPS and interoffice mail to the proper division and employee to ensure accurate and timely delivery.
oResponsible for opening and updating attorney's office files by entering demographic information and other pertinent information including subsequent trial dates into the case management system and routing the open cases to the appropriate person to take additional action.
oAcknowledges when a file should be closed and updates the case management system to reflect the closure of the file and is responsible for preparing the file for electronic storage.
oPerforms other comparable duties of a like or similar nature as assigned.
MINIMUM QUALIFICATIONS oHigh school diploma or GEDoTwo (2) years paid work experience in a secretarial/clerical/administrative support role where the duties included word processing, records management, and customer relation/service responsibilities.
oDrivers license or evidence of equivalent mobility.
SCORED EXAMINATION PROCESS All applications will be screened for minimum qualifications, scored and ranked.
The highest ranked candidates meeting minimum qualifications will be recommended for the scored oral examinations (interviews).
Final selection for the position will include successful completion of oral interview(s), reference checks, and background investigation, including CJIS fingerprinting.
01 Do you have a high school diploma or GED? Yes No 02 How many years of paid experience in a secretarial/clerical/administrative support role where duties included word processing, records management, and customer relation/service responsibilities do you have? Less than two years Two years to less than three years Three years to less than four years Four years to less than five years Five or more years 03 Do you have a driver's license or evidence of equivalent mobility? Yes No 04 Do you have paid experience working in a County Attorney's Office, court services, public defender's office, or court administration? Yes No 05 Do you have paid experience working in a legal setting? Yes No 06 Please indicate if you have experience with any of the following programs.
Select all that apply.
MCAPS, MNCIS, PbK, MGA Microsoft (Word, Excel, Windows) Outlook Required Question Recommended Skills Case Management Systems Communication Customer Satisfaction Customer Service Data Entry File Manager Estimated Salary: $20 to $28 per hour based on qualifications.
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